Household Admin

Turn Paper Mail & Notices Into Calendar Reminders

Snap a photo of jury summons, property tax bills, school notices, or vehicle registration renewals with Google AI Studio's free tier. Extract structured action items and import them instantly as .ics calendar events—no credit card or paid scanner apps required.

Tool & Model

Gemini 2.0 Flash (Google AI Studio)

Free Tier Allowance

1,500 Requests / Day (No Card Needed)

Verification Date

August 18, 2026

Official Pricing Source

ai.google.dev/pricing

The Free AI Workflow

Commercial receipt and document scanning apps regularly charge $5–$10/month for basic OCR and calendar extraction features. By leveraging Google AI Studio's vision processing on Gemini 2.0 Flash, you can process high-resolution photos of physical mail and generate standardized .ics calendar files or CSV tables completely free of charge.

Step-by-Step Execution

Capture your paper notice: Take a clear photo of the document (jury summons, tax bill, utility shutoff notice, or school permission slip) on your phone or desktop.
Access Google AI Studio: Navigate to aistudio.google.com and log in with any standard Google account. Select the Gemini 2.0 Flash model from the right panel.
Upload image and paste prompt: Click the + button in the prompt box to attach your photo. Copy and paste the system extraction prompt below into the text field, then click Run.
Export to Calendar: Copy the generated BEGIN:VCALENDAR... code block, paste it into a blank text document, save it as event.ics, and open it to automatically add the reminder to Apple Calendar, Google Calendar, or Outlook.

System Extraction Prompt

Use this prompt alongside your uploaded image to get clean, structured calendar metadata and action steps:

Analyze this image of a physical paper notice/document. Extract all key deadlines, actionable requirements, payment amounts, and contact details.

Output two sections:
1. SUMMARY TABLE: Markdown table with columns: [Item/Notice Name], [Due Date/Event Date], [Amount Due (if applicable)], [Action Required], [Reference/Account #].
2. ICS CALENDAR CODE: Provide a valid iCalendar (.ics) snippet for the primary deadline/event using this format:

BEGIN:VCALENDAR
VERSION:2.0
PRODID:-//EverydayAI//PaperMailParser//EN
BEGIN:VEVENT
SUMMARY:[Notice Name / Required Action]
DESCRIPTION:Account/Ref #: [Number]\nDetails: [Brief summary]\nAction Items: [Steps]
DTSTART:[YYYYMMDDTHHMMSS]
DTEND:[YYYYMMDDTHHMMSS]
LOCATION:[Address or URL]
END:VEVENT
END:VCALENDAR

If exact times are not specified, set DTSTART to 090000 and DTEND to 100000 on the specified due date.

Verification Status & Limits

Status: Verified Active (August 18, 2026)

Provider: Google AI Studio Free Tier

Rate Limits: 15 requests per minute (RPM), 1,500 requests per day (RPD), and 1,000,000 tokens per minute (TPM). No credit card required on sign-up.

Interactive ICS Generator Demo

Test how raw extracted notice text converts into calendar files instantly in your browser:

Notice Title:

Due Date (YYYY-MM-DD):

Extracted Details / Reference #:

Click "Generate .ics File" to display the calendar code preview...